The Expense Voucher is used for payment of an invoice to a vendor
or individual. The Expense Voucher is affiliated with WKU Foundation
Accounts only. Expense Vouchers $5,000 or more must be signed by either
a Vice President, Dean, etc.
We require that Expense Vouchers are a minimum of $15 before they
are processed.
The Non Charitable Receipts form is used for depositing
money to a Foundation account only. Money that should be deposited:
the sale of items, purchase of Homecoming t-shirts, sale of livestock,
etc.
The Inter Account form is used to transfer money from
one Foundation account to another Foundation account.
The Advice
of Cash Gift Received form is used to submit charitable donations. Do
not use University account numbers.
Make sure to include contact name if check is from a company.
The Gift-in-Kind form is used for tangible items other
than cash. We use this form as documentation and enter the information
in our system.
The W-9 is a tax form required by the WKU Foundation for
payment of services, awards and honorariums. Must include with an Expense
Voucher for payment processing.
The
Split Payment Pre-Approval form is used for pre-approval of splitting
payments between the WKU Foundation and WKU.
This form is used for travel only with WKU Foundation
funds. Do not use this for University accounts.
** This is a Microsoft Excel
file.
** WKU Foundation allows .45 cents per mile.
** Moving expenses (use .20 cents per mile).
**Since the WKU Foundation is on a calendar
year basis and audited in accordance, any travel reimbursements need
to be submitted in a timely manner. Expenses need to be reconciled by
6/30 and 12/31.
This form is to be used for Departmental scholarship awards.
