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WKU Foundation, Inc.

1906 College Heights Boulevard #8094
Bowling Green, KY 42101-1041

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Helpful Tips to these forms can be found at the Tips and News page

To update Account Administrator information please complete the form
Account Administrator Update

Alumni Association and Hilltopper Athletic Foundation Special Forms

Need to create a new account?
Please call the WKU Foundation for more information 270-745-3105

Brief description and link to each form

The Expense Voucher is used for payment of an invoice to a vendor or individual. The Expense Voucher is affiliated with WKU Foundation Accounts only. Expense Vouchers $5,000 or more must be signed by either a Vice President, Dean, etc.

We require that Expense Vouchers are a minimum of $15 before they are processed.


The Non Charitable Receipts form is used for depositing money to a Foundation account only. Money that should be deposited: the sale of items, purchase of Homecoming t-shirts, sale of livestock, etc.


Inter Account

The Inter Account form is used to transfer money from one Foundation account to another Foundation account.


Advice of Cash Gift

The Advice of Cash Gift Received form is used to submit charitable donations. Do not use University account numbers.

Make sure to include contact name if check is from a company.



The Gift-in-Kind form is used for tangible items other than cash. We use this form as documentation and enter the information in our system.



The W-9 is a tax form required by the WKU Foundation for payment of services, awards and honorariums. Must include with an Expense Voucher for payment processing.


Split Payment

The Split Payment Pre-Approval form is used for pre-approval of splitting payments between the WKU Foundation and WKU.


WKU Foundation Travel

This form is used for travel only with WKU Foundation funds. Do not use this for University accounts.

** This is a Microsoft Excel file.
** WKU Foundation allows .45 cents per mile.

** Moving expenses (use .20 cents per mile).

**Since the WKU Foundation is on a calendar year basis and audited in accordance, any travel reimbursements need to be submitted in a timely manner. Expenses need to be reconciled by 6/30 and 12/31.


Scholarship Authorization Form

This form is to be used for Departmental scholarship awards.